Free Email Signature Generator
Create professional email signatures.
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Quick Tip
Fill in your name, role, company and contact details.
About This Tool
Why use Free Email Signature Generator?
Build an email signature and copy it straight into Gmail, Outlook or Apple Mail. Fill in your name, role, company, email, phone and website, add a photo or a logo, and pick the social links you want; the preview updates as you type so you are always looking at the finished result.
Email signature HTML is unusually unforgiving. Outlook on Windows renders mail through Microsoft Word's engine, which ignores much of modern CSS, so signatures built with flexbox or grid collapse there while looking fine everywhere else. The markup produced here sticks to what mail clients actually support, and the copy button places formatted content on the clipboard so pasting into the signature editor keeps the layout rather than dropping in a block of raw HTML.
Key Benefits
Built for real mail clients
Markup that survives Outlook's Word-based rendering engine, where signatures built with modern CSS layout fall apart.
Live preview
The signature updates as you type, so you are never guessing at how the finished block will look.
Paste with formatting intact
The copy places formatted content on the clipboard, so pasting into Gmail or Outlook keeps the layout instead of showing raw HTML.
How to use Free Email Signature Generator
- 1
Fill in your name, role, company and contact details.
- 2
Add a photo or a company logo if you want one.
- 3
Add the social links that matter and drop the ones that do not.
- 4
Copy the signature and paste it into your mail client's signature settings.
Best use cases
Create a consistent signature for a new job.
Give a team one signature format to standardise on.
Add social links without hand-writing HTML.
Refresh a signature after a role or company change.
Free Email Signature Generator FAQs
How do I add this to Gmail?
Copy the signature, then go to Settings, See all settings, General, and paste into the Signature box. Gmail keeps the formatting from a rich-text paste.
Will it look right in Outlook?
Outlook on Windows renders through Microsoft Word's engine and ignores much modern CSS, which is why the markup here avoids it. Send yourself a test message to confirm before rolling it out.
Why does my image not appear for recipients?
Images in a signature have to be hosted at a public URL, and many clients block remote images until the recipient allows them. Keep the essential information as text.
How long should a signature be?
Name, role, company and one or two ways to reach you. Long signatures add weight to every message in a thread and are mostly ignored.
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